Erasmus+ Inter-Institutional Agreements (IIAs) (new Erasmus+ programs duration: 2022/23-2027/28)

 Tasks of the Erasmus+ Coordinators:

• Collaborate on updates/finalization of iiAs: communicate with partners (new iiAs, changes in exchange flows in existing iiAs, cancellations, etc. - for everything, please always inform incoming@fuberlin.de, thank you)
• Sending departmental information to partners and students (in/out)

The central contact person for Erasmus+ Inter-Institutional Agreements (IIAs) is Nicole Schindler (incoming@fu-berlin.de).

The following information is required to create new IIAs:

• the contact details of the person with whom you have arranged the agreement at the partner university (name and email address)

• the factsheet of the partner university

• the number of students to be exchanged in both directions per academic year

• the number of months per incoming/outgoing per academic year (i.e. 5 months per student if the exchange is to be for 1 semester - 10 months per student if the exchange is to be for 2 semesters)

• the desired level of study, i.e. BA and/or MA and/or PhD

• Important: If a student exchange at Master’s level is agreed in an IIA, it must be clarified in which specific Master’s programmes the incoming students may be enrolled at Freie Universität. This must be agreed in advance with the relevant Master’s programme coordinator at Freie Universität, and the corresponding approval must be submitted to Nicole Schindler (incoming@fu-berlin.de).

• Name of the degree program(s) at the partner university in which the FU students may study

• Language of instruction and language level of the degree programs in which FU students may participate there

• Name of the degree program(s) at the FU in which the incoming students are allowed to study

• Language requirements and language level for the incoming students for the individual FU degree programs

• Please also let us know immediately if a lecturer exchange (STA) is already planned by one side

From October 2026, new IIAs can only apply for the academic year 2028/29

News from the European Commission (Nov. 2026):

• IIAs concluded for 2027/28 will remain valid during the transitional year 2028/29 without any changes to the IIA
• IIAs should only be renewed if the terms of cooperation change
• There will be changes for the new generation of Erasmus programmes, which we expect to be announced in spring 2027 – we will provide you with the relevant information in good time
• Nicole Schindler is expected to contact you in spring 2027 regarding the IIAs for the new generation of Erasmus programmes

IIAs for Staff Exchange (STA) are only arranged if the exchange is already planned. Here too, information on the period, number of people and length of the stay is required. Unlike student exchanges, STA IIAs can also be arranged spontaneously. The earliest period is the current semester.
The length of the stay can be calculated as follows:
1 week = 5 days
2 weeks = 12 days (10 weekdays and the weekend in between)
3 weeks = 19 days (two weekends are included here)

You can check the status of the IIAs yourself:
How do I know if an iiA is ready and I can select outgoings for it?
MoveON Publisher: https://fuberlin.adv-pub.moveon4.de/austauschmoeglichkeiten/

• Enter search criteria and find university
• Search: Status des Austauschvertrags / Status of the exchange agreement (for 2022/23) - there are three categories here:

1. To be renewed: partner has places and iiA not yet confirmed
2. Automatic renewal: partner has confirmed places and iiA on paper contract or via email (iiA must still be concluded in the new system by August/September 2022, but is valid for 2022/23 for the time being)
3. Status of the exchange agreement / Status of the exchange agreement (for 2022/23) is not listed at all = partner has confirmed places and iiA (agreement has been extended via EWP and is ready)

Please note that Erasmus+ IIAs are completed centrally via the EWP (Erasmus Without Papers) platform. As legal representative, the President of the Free University of Berlin has authorized the Erasmus+ university coordinator Gesa Heym and the contact person for the Erasmus+ IIA, Nicole Schindler, to sign the Erasmus+ IIA electronically via the EWP platform. It is not possible to sign an Erasmus+ IIA at a departmental level.